Job Description

General Summary of Position:
Responsible for all activities necessary to prepare new bid packages, maintain bid reports, contracts, create and maintain job files, and a variety of administrative duties as assigned by project management.

• Assist with construction bid paperwork.
• Assemble contract bonds and insurance projects as they are awarded.
• Assist all project managers with various tasks as needed, such as preparing copies of submittals, typing letters, and shipping documents and items to engineers and vendors.
• Maintain job files digitally and in hardcopy.
• Coordinate preparation for bids to include business licenses, bid bonds, file quotes, prepare bid packages for submittal, set up & maintain job files.
• Provide bidding report weekly and collecting bid tabulations.
• Notarize documents as needed.
• Provide back-up support to the office manager as needed. .
• Provide support to management as needed. 

• Ability to analyze information with attention to detail and emphasis on accuracy.
• Must be able to communicate in a professional manner with internal and external personnel.
• Must be willing and able to m aintain employee confidence and protects confidential information.
• Understanding of generally accepted accounting principles.
• Ability to prioritize various assignments which may be in progress simultaneously,
• Ability to work independently, as well as, collaboratively with other departments.
• Proficient in Microsoft Office and data entry, particularly Excel,
• Ability to meet attendance schedule with dependability and consistency.

• High school diploma or equivalent (GED) required; Associates Degree in Business, Accounting or a related field preferred.
• 3+ years of administrative, accounting or office experience required.
• Ability to acquire and maintain a Mississippi Notary.
• Vista by Viewpoint experience would be beneficial.

• Regularly works in an inside office setting with minimal exposure to outside conditions.
• Must be able to lift, push, pull or carry objects up to 20 pounds; sit for long periods.
• Requires good manual dexterity (hand, hand with arm, two hands) and multi-limb coordination.
• Noise level is generally quiet.

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