Job Description

We are looking for a Commercial Construction Project Coordinator

Key Responsibilities

· Support Project Managers throughout the full project lifecycle , including subcontractor buyout, scope review, contract development, and documentation tracking

· Prepare, issue, and manage subcontractor purchase orders , ensuring accuracy, scope alignment, and contract compliance

· Coordinate pre‐construction, owner‐architect‐contractor (OAC), and internal project meetings , including agenda preparation and detailed meeting minutes

· Organize and maintain all project documentation , including correspondence, drawings, specifications, change management records, and project files using structured systems

· Maintain two‐week look‐ahead schedules based on Superintendent input, project milestones, and field conditions

· Ensure projects are fully and properly set up in Procore , including current drawings, specifications, schedules, permits, and required documentation

· Create and update project schedules using Microsoft Project or comparable scheduling tools

· Review and process subcontractor and supplier submittals for completeness and compliance, routing efficiently through Procore

· Draft and track RFIs , coordinating with project stakeholders to minimize delays and support timely decision‐making

· Prepare Potential Change Orders (PCOs) and formal Change Orders (COs) for owners, architects, and subcontractors, ensuring accurate documentation and approvals

· Coordinate closely with Field Operations , Project Managers, and Superintendents to ensure labor, materials, and resources are properly aligned

· Perform regular jobsite visits to monitor progress, identify potential issues, and support project delivery

· Respond promptly and professionally to stakeholder questions, concerns, and issues , supporting positive client and vendor relationships

· Continuously build construction and industry knowledge through internal training, professional development, and active project involvement

Preferred Experience

· Bachelor’s degree in construction management, Building Science, Engineering, or a related field (or equivalent experience)

· 5+ years of experience supporting commercial construction projects , preferably within a general contracting or construction management environment

· Solid understanding of commercial construction processes , sequencing, documentation, and industry standards

· Working knowledge of safety practices and regulations applicable to commercial construction projects

· Experience using construction project management software , including Procore , Microsoft Project , and/or Primavera P6

· Strong written and verbal communication skills , able to interact effectively with clients, architects, subcontractors, and internal teams

· Highly organized, detail‐oriented, and process‐driven , with the ability to manage multiple priorities and deadlines

· Self‐motivated and adaptable , comfortable working in a fast‐paced, deadline‐driven project environment

· Collaborative team player , capable of supporting leadership, coordinating tasks, and resolving issues professionally

· Sound judgment and decision‐making skills , with a commitment to quality, accountability, and continuous improvement

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